La Hien Commune officials guiding residents of Dong Dong Hamlet in declaring land data information

Gradually building a shared database

These days, in La Hien Commune, land registration, cadastral records preparation, and land database development are being carried out at high intensity. Working groups are continuously heading to the grassroots level to disseminate information, guide residents in declaring data, review records, and verify the actual status of land use. This work, seemingly purely administrative, is in fact a process of “going to every alley, knocking on every door, reviewing every land plot” to turn scattered paper records into digital data that can be managed, updated, and used over the long term.

According to Mr. Lao Van Thang, Permanent Vice Chairman of the La Hien Commune People’s Committee, the workload is very large while the time available is limited. The commune has more than 19,000 land plots that need to be reviewed and updated. As of May 29, the commune had guided the declaration and registration of more than 3,500 land plots not yet issued land use right certificates, and completed registration of all 6,283 land plots managed by the Commune People’s Committee. To ensure progress, the locality continues to mobilize maximum manpower, step up communication, and guide residents in declaring information and completing records as planned.

From the reality in La Hien, it can be seen that digitizing land data is not simply a matter of entering information into software. Behind every land plot lies the rights and interests of residents, a legal basis for State management, and input data for planning, investment, compensation, support, resettlement, certificate issuance, administrative procedure settlement, and dispute prevention. When land data is standardized, local authorities gain an additional tool for modern governance, and residents and businesses gain greater confidence in a more transparent and convenient administration.

Vo Nhai Commune officials guiding residents in declaring land data

The grassroots level is what determines data quality

In Vo Nhai Commune, alongside the task of building a land database, the locality is also carrying out the digitization of records and archival documents. The implementation process has encountered no small number of difficulties due to the large volume of records, with many documents accumulated over many years requiring rearrangement, classification, and sorting before digitization. Collecting information on land users also requires close coordination between local authorities and residents to ensure data accuracy.

To date, Vo Nhai Commune has rearranged 78 linear meters of archival documents, completed the cataloging of 64 permanent records, and digitized 116 records totaling more than 10,000 pages. For the land database, the locality has collected information on 2,449 of 24,595 land plots to support data updates. These figures reflect a very large workload, but also clearly show a careful approach: for data to be able to “live” on the system, it must first be accurate at the grassroots level, accurate in the original records, and accurate in the information declared and confirmed by residents.

Inspection team from the Department of Science and Technology checking the implementation progress of Plans No. 132 and 133 in Duc Xuan Ward

In Duc Xuan Ward, the implementation of the plans is also being carried out swiftly. According to Ms. Vu Thi Kim Quynh, Vice Chairwoman of the Ward People’s Committee, the locality has rearranged 45.5 linear meters of documents and digitized 5 linear meters of records, while also coordinating with a consulting unit to classify and rearrange documents dated 2015 and earlier from the three archival collections of Duc Xuan, Nguyen Thi Minh Khai, and Huyen Tung wards prior to their merger.

For Plan No. 133, after reviewing and cross-checking cadastral records, maps, and land registers to supplement missing information, Duc Xuan Ward has completed baseline data for all 6,453 land plots. The working group was divided into 5 teams that went directly to residential groups to collect information on land use right certificates and citizen ID cards, and to guide residents in declaring and registering land for cases not yet issued certificates. To date, information has been collected for 985 land plots.

A common feature across these localities is the large volume of records, uneven sources of documents, many long-standing records, and information that is incomplete or has changed over multiple periods. Some land users work far from home, making contact and verification time-consuming. For this reason, the task of digitizing land data cannot be done mechanically or simply by chasing numbers, but must combine progress, quality, legal validity, and the ability to be updated regularly in the future.

Ba Be Commune officials reviewing and classifying documents in preparation for digitization

Land data in the province’s digital transformation ecosystem

On a province-wide scale, the digitization, cleansing, and standardization of data is creating clear momentum. As of May 29, 2026, Thai Nguyen had created and updated 97,162 electronic records on the Document Management and Administration System, with 44,791 records fully updated with electronic documents and files. The volume of archival documents digitized has reached more than 1.12 million A4 pages. In addition, the Provincial Data Center has integrated 49 databases, 29 of which are automatically connected via API, and has deployed 10 operational scenarios to support direction and administration across multiple fields.

For land data specifically, the total volume of information and documents collected at the provincial and commune levels has reached 738,188 of 2,359,444 land plots. The synchronization of land data from the VBDLis Land Management System has been carried out in all 92 communes and wards. The province has also synchronized an additional 10,639 land plots to the National Land Information System, raising the total number of synchronized land plots to 3,283,558, of which 1,631,044 land plots meet the “accurate - complete - clean - live” criteria.

These results show that land data is no longer a “records warehouse” confined to a single specialized field, but is gradually becoming an important component of the province’s data ecosystem. When data is standardized, connected, and shared in accordance with regulations, State agencies can draw on the same unified source of information, limiting the situation where each place keeps records its own way and each sector manages only part of the data, which gives rise to duplication, discrepancies, or repeated requests for residents to resubmit documents.

This is also the guiding spirit of digital transformation: taking data as the foundation and placing residents and businesses at the center of service. Whereas land management previously depended heavily on paper records, manual lookups, and time-consuming verification, once the database is completed, land-related procedures will be able to be processed faster and more transparently, reducing social costs and improving the effectiveness of State management.

At an online meeting with 92 communes and wards, Vice Chairwoman of the Provincial People’s Committee Nguyen Thi Loan requests local authorities to speed up the implementation of plans to ensure progress

Speeding up without compromising quality

In order to ensure the fulfillment of the set targets, on May 28, 2026, Ms. Nguyen Thi Loan, Member of the Provincial Party Standing Committee and Vice Chairwoman of the Provincial People’s Committee, chaired a meeting requesting that departments, sectors, and localities concentrate intensively and move swiftly to accelerate implementation progress. Along with this, the Department of Home Affairs, the Department of Science and Technology, and the Department of Agriculture and Environment established inspection teams to urge, guide, and promptly resolve difficulties at the grassroots level.

Through on-site inspections, the working groups recognized the proactive and responsible spirit of communes and wards, while also recommending continued strengthening of leadership and direction, maximum mobilization of manpower, and accelerated progress in updating land data and electronic records. However, the requirement is not only to work quickly, but also to ensure data quality, information safety, cybersecurity, and document storage requirements after digitization. This is an important condition for data to be not only created during a single campaign, but also maintained, updated, and effectively used over the long term.

In the process of modernizing the administration, land data is one of the most fundamental types of data. Accurate data makes certificate issuance more convenient; complete data makes land use planning more aligned with reality; clean data reduces disputes and limits discrepancies in procedure settlement; and live data enables management agencies to update changes promptly, supporting real-time direction and administration. For this reason, the task of digitizing land data carries significance beyond the technical scope, being directly tied to the quality of governance, administrative reform, and public trust.

When every land plot is clearly identified, records are fully digitized, and data is cleansed and regularly updated, this is not only the result of a digitization campaign, but also the foundation for Thai Nguyen to improve its governance capacity, better serve residents and businesses, and achieve more sustainable development in the new period.